COVID-19 Prevention, Mitigation and Response Procedures

  • We recognize that this is an unusual school year, but we remain committed to supporting your student’s learning, as well as his or her safety.

    The situation with COVID-19 is continuously evolving, as are the district protocols and measures needed to keep students and staff safe. Plans will remain flexible to accommodate potential changes and these procedures will be modified as needed.

    In response to community and staff input, this document outlines the current procedures our campuses will have in place to prevent or mitigate the spread of COVID-19 and how to respond if a positive case is identified. 

    While it is not possible to eliminate all risk of furthering the spread of COVID-19, there are many steps we can take to reduce the risks to students, teachers, staff, and their families significantly. The Allen ISD strategy for opening and operating is outlined below.

    Additionally, all campuses have designated a COVID-19 point person who is available to answer questions and support our staff and students during the 2020-2021 school year.



    To prevent COVID-positive individuals from entering our campuses, your student’s school will have the following COVID-19 symptom screening procedures in place:

    • All staff will complete an electronic COVID-19 Health Screening form prior to coming onto campus each day.
      • Staff must report to their supervisor if they themselves have COVID-19 symptoms or are lab-confirmed with COVID-19, and, if so, they must remain off campus until they meet the criteria for re-entry. Additionally, staff must report to their supervisor if they have had close contact with an individual who is lab-confirmed with COVID-19, and, if so, must remain off campus until the 10-day quarantine period has passed.
    • As part of the registration process, parents are asked to sign a COVID-19 Student Health Screening Agreement verifying they will screen their students for COVID-19 symptoms before sending them to school.
      • Parents/Guardians must screen their children daily and ensure they do not send a child to school on campus if the child has COVID-19 symptoms, is lab-confirmed with COVID-19, or has had close contact with an individual who is lab-confirmed with COVID-19 until the 10-day incubation period has passed. Student Health Screening Questionnaire
    • All essential visitors will be subject to screening by an AISD employee.
      • Visitors who do not pass or are not willing to complete the screener will be temporarily prohibited from being on the campus.

    Individuals Confirmed or Suspected with COVID-19 Symptoms and Re-admission:

    • Staff or students who have had known close contact with a person who is lab-confirmed to have COVID-19, cannot return to campus until the end of a 10-day self-quarantine period from the last date of exposure.
    • Staff or students diagnosed with COVID-19 cannot return to campus until ALL three (3) of the following criteria have been met:
      • Fever-free for at least 24 hours (without fever-reducing medicine)
      • Improvement in respiratory symptoms (cough, shortness of breath)
      • At least 10 days have passed since symptoms first appeared
    • If staff or students have any signs or symptoms that could be COVID-19, it is assumed that they have COVID-19 and have two options:
      • Complete the same three-step return to campus criteria described in (B) above; OR
      • Obtain and present a medical professional’s note clearing you for return to campus based on an alternative diagnosis OR
      • Obtain an acute infection test at an approved testing location that comes back negative.

    Student Reporting Procedures for a Lab-Confirmed Positive COVID-19

    • Parents/Guardians of students who are diagnosed with COVID-19 should notify the nurse on your child’s campus.
      • Campus nurses will provide the family with the return-to-school criteria.
      • Campus nurses will notify the Allen ISD Health Services Coordinator.


    Cleaning Protocol for Lab-Confirmed Positive Case of COVID-19

    Once a case is “Lab confirmedpositive, the Facilities Department will be notified of the affected area.  Allen ISD will thoroughly clean and disinfect all areas recently occupied by the affected employee or student. As an additional pro-active measure, the Facilities Department and the Health Services Department communicate each day by 4 p.m. to identify any areas of the building that need disinfecting due to a COVID-19 case.

    The areas affected will be marked closed for cleaning with Allen ISD signage and then disinfected.  Once all affected areas of the building are disinfected, they will be re-opened for use. 

    Protocol for Symptomatic Individual in School

    • All campuses will immediately separate any student who shows COVID-19 symptoms while at school until the student can be picked up by a parent or guardian.
    • All students exhibiting symptoms of COVID-19 will be asked to put on a face covering
    • Parents/Guardians will be notified of the symptom(s) exhibited, any actions taken by the school (i.e., taking student temperature), and the re-entry procedure for allowing the student to return to campus.
    • Campuses will clean the areas used by the individual who shows COVID-19 symptoms while at school (student, teacher, or staff) as soon as is feasible.

    Protocol for Lab-Confirmed COVID-19 Case in the School

    • If an individual who has been in a school is lab-confirmed to have COVID-19, the school will notify our district health coordinator who will notify the local health department. Under the guidance of the local health department, contact tracing will begin.
    • There are circumstances where schools will close off areas that are heavily used by the individual with the lab-confirmed case (student, teacher, or staff) until the non-porous surfaces in those areas can be disinfected unless more than seven days have already passed since that person was on campus.
    • Full campus closure will be considered when lab-confirmed positive COVID-19 cases are at least 10 percentage points below the last school year’s overall average attendance.  
    • Allen ISD will notify teachers, staff, and families of all students in a school if a lab-confirmed COVID-19 case is identified among students, teachers, or staff who participate in any on-campus activities.
    • Parents/Guardians of students who are identified as having been in close contact with an individual who is lab-confirmed will be notified.
    • Close contact is determined by an appropriate public health agency. For clarity, close contact is defined as:
      • being directly exposed to infectious secretions (e.g., being coughed on); or
      • being within 6 feet for a cumulative duration of 15 minutes; however, additional factors like case/contact masking (i.e., both the infectious individual and the potential close contact have been consistently and properly masked), ventilation, presence of dividers, and case symptomology may affect this determination.
    • Individuals are presumed infectious at least two days prior to symptom onset or, in the case of asymptomatic individuals who are lab-confirmed with COVID-19, two days prior to the confirming lab test.


    Health and Hygiene Practices: Masks

    • All staff, as well as students in grades 4 and above, will be required to wear a face covering.
    • Mask may be removed temporarily to consume food and drink.
    • Mask may be removed temporarily to engage in physical activity outdoors and maintaining a safe distance.
    • Mask may be removed temporarily to administer or participate in screening or testing service that requires the face to be seen.
    • Covering the face will not apply to any person with a medical condition or disability that prevents wearing a face covering.
    • Requests for accommodations should be submitted to campus administrators.

    Campus Visitors

    Campus visitors will be restricted to only those essential to school operations.

    Arrival and Dismissal

    • Entrances will be monitored to limit students congregating and provide no-touch entry for students.
    • Students will sanitize and/or wash hands upon entry and exit of the building.
    • Campuses will work to designate specific entrances and exits.

    Student-Teacher Groupings

    Students and staff will be encouraged to practice social distancing.

    • In classroom spaces that allow it, student desks will be facing the same direction and placed a minimum of six feet apart when possible.
    • In classrooms where students are regularly within six feet of one another, teachers will plan for more frequent hand washing and/or hand sanitizing.
    • School-wide events that involve large groups of students, staff, and families will be held virtually until further notice.

    Hallways and Transitions

    • Where feasible, signage will be used to designate one-way hallways and stairwells.
    • Two-way traffic may be utilized in larger hallway areas where social distancing is feasible.

    Cafeteria - Breakfast and Lunch

    • Based on building capacity and student enrollment, campus administration will determine areas that will be utilized for lunch. These areas could include classrooms, the cafeteria, or other large areas within the school building.
    • Our custodial services department will sanitize the cafeteria tables during and after the lunch periods.

    Protocols for Disinfecting and Hand Sanitizing

    Frequent disinfection and hand sanitization will ensure the health and wellness of students and staff.

    • Hand sanitizer will be available at the main entrance to the campus, in classrooms, in the cafeteria, and in common areas throughout the campus.
    • Paper towels and disinfectant spray will be provided in all classrooms for staff to clean all high-touch and working surfaces plus shared objects frequently.
    • Staff and students are expected to regularly wash or sanitize their hands.

    Protocols for Campus Cleaning and Disinfecting

    Classrooms and Common Areas

    Outside of the normal daily cleanings, campus custodial staff (as well as campus staff) will be implementing the following cleaning protocols to mitigate the risk of COVID-19 spread in our buildings.

    • Classrooms, science and art labs, offices, workrooms, copier rooms, libraries, and common areas will be sanitized nightly using electrostatic sprayers and EPA approved chemicals.
    • Computer labs will be equipped with electrostatic sprayers to sanitize computer labs after each class.
    • All classrooms are being equipped with a disinfecting spray and paper towels. The teachers will disinfect high-touch areas and work surfaces daily.
    • All bathrooms and water fountains will be disinfected a minimum of three times per day.
    • The district had installed water bottle fillers at each of the water fountain locations.  Students will not be able to drink directly from the water fountains.
    • Students are expected to bring their own reusable water bottles for use throughout the day and expected to take water bottles home to be cleaned daily.
    • Elementary outside playground equipment will be sanitized prior to students coming back to school for the first day of class. All playgrounds will remain closed to the public after school hours until further notice.


    Daily Safety Practices

    • Bus routes will run on a “normal” schedule for both arrival and dismissal.
    • All buses will have hand sanitizer dispensers placed in the stairwells for use when loading and unloading.
    • Student ridership capacity will be limited to 56 students.
    • Bus windows will be partially open during routes to provide for ventilation when possible.
    • Priority will be placed on transporting academic-related activities when evaluating field-trip requests.
    • All students, grades Pre-K through 12th, will be required to wear a face-covering while riding the bus.
    • Students will load the bus back to front and unload front to back in order to minimize contacts.
    • Students will have assigned seating.
    • Families will be encouraged to walk, carpool, or drop of students to reduce contact.