June 26, 2019 Board Meeting Summary

June 26, 2019

Allen ISD School Board Meeting


Board Receives Legislative Update 

Deron Robinson and Dr. Maroba Zoeller provided an updated on the end of the 86thLegislative Session. An update was provided on HB3, a public-education funding bill that provided an additional $4.5 billion in funding. An update was also provided on SB12 which provided a “13th” check for TRS beneficiaries. SB30 requires that school districts must have separate bond propositions for the following items: stadium, natatorium, performing arts facility and more. 


School Board Hosts Public Hearing for 2019-2010 Budget, Approves Budget

The School Board held a public hearing to allow for input on the 2019-2020 budget and proposed tax rate. Chief Financial Officer Greg Cartwright provided the Board with details on the proposed budget and tax rate. As proposed, the Allen ISD tax rate $1.45, which is ten cents less than the previous tax rate of $1.55. Following the public hearing, the following funds were approved:

General Fund, $203,361,628

Student Nutrition Fund: $8,358,700

Debt Service Fund: $80,858,785


Board Approves Resolution for General Fund Balance

At the October 30, 2017 Allen ISD Board of Trustees meeting, the Board approved a 50-year agreement between Allen ISD and Collin College for a Dual Credit program and facility to be constructed on the premises of the Collin College Technical Center. Two weeks after this meeting, the Collin College Board also approved the agreement and on November 14, 2017, both parties signed the agreement to fully execute the document. 

Within the agreement, Allen ISD is required to provide up to $12,000,000 to construct the instructional facility and establish the Dual Credit program for its students. Since this amount is now contractual for the District, the $12,000,000 is recommended to be reflected as a Committed amount in the General Fund Balance Designation.

From the previous Board approval of $18,000,000 to be shown as assigned in the General Fund Balance, the following amounts remain to be designated as assigned:

Security Improvements: $ 63,500
Future Maintenance for Eagle Stadium: $1,000,000

Total: $1,063,500


Board Approves Contract for Depository Bank

The School Board approved a resolution to extend a contract for a two-year period with American National Bank to serve as the depository bank for AISD. The District’s current depository bank contract is with American National Bank located in Allen, Texas. The original contract was executed for the period July 1, 2017 to June 30, 2019. Texas Education Agency rules on depository bank contracts allow school districts to extend for three additional 2-year terms as long as the district and the depository bank agree to the extension


Board Approves Expenditure for Reading Assessments


The School Board approved an expenditure in the amount of $192,114 of the Instructional Material Allotment for the purchase of DRA3 kits and subscription materials. Developmental Reading Assessment (DRA) is a Kindergarten through Grade 8 classroom assessment that benchmarks reading ability. DRA determines a student’s independent reading level to help teachers identify an instructional reading level. Teachers use this data to form guided reading and strategy groups and support students as they choose appropriate books for independent reading.

Allen ISD has been using DRA since the previous English Language Arts instructional materials adoption 8 years ago. The Developmental Reading Assessment, Third Edition (DRA3) modernizes the assessment content, assessor tools, and analysis of student population data and includes everything needed in one kit: benchmark, word analysis, and progress monitoring with access to resources.

Updated and expanded assessment content including over 100 benchmark assessment books - both fiction and nonfiction - at each reading level are included. DRA3 provides an expanded selection of intermediate books for struggling readers in grades 4 through 8, with fiction and nonfiction offered at each level. Educators in Allen ISD administer DRA to students in Kindergarten through Grade 8 who are Tier II or Tier III at the beginning of year and end of the year for each school year.


Board Approves Property/Casualty Insurance for AISD

The School Board renewed the property/casualty insurance with the Property Casualty Alliance of Texas effective 09/01/19 through 08/31/20 for a premium of $1,573,473. The District purchases property, crime, equipment breakdown, general liability, employee benefits liability, educator’s legal liability, data compromise, and auto coverages to protect the school district. Currently, these coverages are purchased in a bundled package through an interlocal agreement with the Property Casualty Alliance of Texas (PCAT) that expires after August 31, 2019.

The General Counsel and Risk Management Department reviewed and evaluated the PCAT renewal proposal. The group reviewed the increasingly hardening market in North Texas due to significant weather events. The PCAT proposal was determined to be the best value considering premium and deductibles. The PCAT proposal provides a two-year interlocal addendum that provides a rate guarantee. The property market has increasingly hardened over the past couple of years due to the severity and frequency of weather events in the North Texas area.

While there has been some hail damage impacting vehicles this year, the District has avoided in significant wind/hail event for the past five years. Since the District has not had a significant hail event, PCAT has provided a renewal quotation for the same property wind/hail deductible as last year (limit of $175 million and wind/hail deductible of $500,000). The property premium is increasing by 21.8% while the liability/auto premium is increasing by 14.4% (effective total increase of 20.9%). The wind/hail deductible is less than many districts in North Texas, and the increase premium % is less than many districts in the area as well.


Board Renews Student Athletic and Accident Insurance

The School Board renewed the Student Athletic and Accident Insurance contract to Student Insurance Plans at a base charge of $133,658. Student accident insurance as bid through an RFP process for the 2017-2018 policy period. The RFP allowed for two additional renewal periods (2018-19 & 2019-20). Student Insurance Plans presented a renewal quotation with identical coverage for the 2019-20 policy period for a flat premium renewal of $130,000 (basic/blanket plan) and a flat renewal as well for the catastrophic plan for $3,658. The total plan cost of $133,658 is identical to the current policy period. The student accident insurance benefits are not only for these students who participate in UIL sports activities, but also includes all extracurricular school activity participants such as band members, cheerleaders, majorettes, student coaches, student trainers/ manager, those participating in choir, drama, and all academic activities.


Board Authorizes Superintendent to Enter Stadium Contract Agreements

In order to get the signage ready and fulfill the agreements before the football season, AISD is required to approve new stadium agreements expeditiously during the months of July and August. In order to accommodate this, the administration asks the Board to authorize the Superintendent to grant stadium contracts during the months of June-September. Contracts should remain the same, but any changes will be approved to form by the Allen ISD General Counsel and Chief Information Officer.


Next Board Meeting

The next regular meeting of the Allen ISD Board of Trustees is scheduled for Monday, July 29 at 7 p.m. at Allen City Hall.