August 27, 2018 Board Meeting Summary

Board Honors JROTC and Local Businesses

JROTC National Academic Bowl Champions for the Marine Corps

In June the Allen High School Marine Corps JROTC traveled to Washington DC to compete in the JROTC Leadership and Academic Bowl national finals and came out as the USMC National Champions. The JROTC Leadership & Academic Bowl is a nationally recognized academic competition created exclusively for JROTC students. By participating, cadets learn the values of citizenship, academic competition and college opportunity. The competition creates tremendous opportunities for JROTC cadets by allowing them to demonstrate leadership and academic abilities. Allen High School was represented by

  • Team Captain: Cadet Lieutenant Colonel Jose Marquez
  • Cadet Sergeant Neil Sharma
  • Cadet Sergeant Rachel Zareva
  • Cadet Krishna Patel

TASB Business Recognition

Chick-fil-A Allen and Trademark Car Wash were recognized for their outstanding support of students and schools in Allen.

TradeMark Carwash has served and supported the Allen community for more than 20 years. In addition to helping Allen ISD campuses and PTA organizations in many activities and fundraisers, they are active donors to the Foundation for Allen Schools and other area nonprofits. TradeMark is owned by Tom and Kim Miller; Kim has been a volunteer on district committees, various PTA boards, and served as a member of the Foundation board of directors for three years. For many years TradeMark has provided prizes and free carwash certificates to outstanding school volunteers, teachers and district staff. They employ numerous Allen High School students.

Chick-fil-A restaurants support numerous volunteer activities and schools through Chick-fil-A nights to help raise funds for PTA groups. Owner Neil Brown values education and personal/professional growth; encourages team member development throughout the organization where he realizes his people are the most vital resource to their brand. He is aware of Chick-fil-A’s impact in the Allen community. Neil embodies the core value of making a positive impact on his community by giving generously to others and acknowledging a business’s social responsibility and sustainability.

Construction Report

Daniel Pitcock, assistant superintendent for operations, reported on the various construction projects completed this summer and underway.  Kerr Elementary School underwent a complete interior renovation. New mechanicals and site improvements were also part of the project.  Landscape revitalization projects were completed this summer at Anderson, Boyd, Norton and Reed Elementary Schools.  GATE (Gifted Education) areas were added at all three middle schools with newly furnished classrooms that have movable walls and improved AV and sound capabilities. Phase Three of the Allen High School renovation project was completed this summer.  The work included a newly remodeled library, main office area, B-Hall second floor classrooms, art rooms, main entrance and a new secure vestibule. The largest project completed this summer was the new Lowery Freshman Center.  The new school replaces the “old” Lowery Center, which will have several wings demolished later this fall.

Projects still underway include the STEAM Center, which will open its K-8 portion in December 2018. The Ereckson Middle School stadium field is completed.  Stands and the track for the stadium will be completed this fall.

Board Approves Certified Teacher Appraiser List

The District shall appraise teachers using the Texas Teacher Evaluation and Support System (T-TESS) in accordance with law and administrative regulations. The Board of Trustees approved a list of personnel that are certified and approved to serve as teacher appraisers for the upcoming school year. The full list is located in the Board Book.

Board of Trustees Approve Purchase of Microsoft Volume License

The Board approved the purchase of the Microsoft Volume License Agreement for the 2018-19 school year, with the contract term running from Sept. 30, 2018 to Sept. 30, 2019. The district is on an annual subscription with Microsoft to license their software, operating systems, databases, and applications for operational and instructional use by staff and students throughout the district.

Microsoft utilizes SHI Government Solutions to administer and resale this Enrollment for Education Solutions (EES) volume license agreement via the Texas DIR state contract DIR- TSO-4092. Cost of this expenditure for fiscal year 2017-2018 was $172,538. Total expenditure for the upcoming 2018-2019 fiscal year is $190,841 and is included in the 2018-19 Technology budget within the General Fund.

Board Awards Contract for Building Automation and HVAC Service

The Board of Trustees awarded a contract for building automation services and HVAC services to Logical Control Service, LLP. Building Automation System and HVAC Services are performed at each campus and total expenditures are estimated to be $115,000 which exceeds the bid threshold of $50,000 annually. Bid specifications were developed, advertised, and the resulting bids received were evaluated utilizing best value criteria as established within the specifications.

Eighty vendors were notified of the solicitation, and two proposals were received.

Board Approves Crest Cars Sponsorship for Performing Arts Center

The Board of Trustees approved a three-year agreement with Crest Cars of Frisco (TX) for the Performing Arts Center. Crest will replace Park Place Lexus Plano, who did not renew their agreement this spring.

The sponsorship agreement terms will be effective through June 30, 2021 at $25,000 per year. Terms of the agreement are similar to previous PAC sponsorship agreements. A copy of the contract is attached in the Board Book.

Board Awards Contracts for Electrical Equipment

In order to assist Maintenance Department staff electricians perform their daily tasks, the District contracts with various vendors from which to purchase electrical equipment, parts, and supplies to stock the warehouse. These items are used district wide and total expenditures are estimated to be $140,000 which exceeds the bid threshold of $50,000 annually. Bid specifications were developed, advertised, and the resulting bids received were evaluated utilizing best value criteria as established within the specifications.

A request for proposal was advertised, and ninety-four vendors were notified of the solicitation. A total of seven proposals were received. Following the recommendation of the Purchasing Department, the Board of Trustees awarded contracts to the following vendors.

  1. The Purchasing staff has reviewed each submission for completeness and compliance and recommends award to the following vendors:
    • CAPP USA (201 Marple Ave., Clifton Heights, PA 19018-2497)
    • Graybar Electric Company (P.O. Box 840458, Dallas, TX 75284)
    • Groom & Sons Hardware & Lumber, Inc. (1700 W. Virginia Pkwy., McKinney, TX 75069)
    • MAVICH LLC (525 Commerce St., Southlake, TX 76092)
    • Regency Lighting (9261 Jordan Ave., Chatsworth, CA 91311)
    • Texas Industrial Electrical Supplies (2001 Central Cir. Ste. 107, McKinney, TX 75069)
    • Voss Lighting (1601 Cushman Dr., Lincoln, NE 68512)

Board Awards Contracts for Worker’s Compensation Insurance

AISD is self-insured for first dollar workers’ compensation claims. In order to protect the District against large claims, we purchase an excess workers’ compensation insurance policy that will cover any claim in excess of $450,000. This insurance policy premium now exceeds the bid threshold of $50,000 annually. Bid specifications were developed, advertised, and the resulting bids received were evaluated utilizing best value criteria as established within the specifications.

A request for proposal was advertised, and forty-five vendors were notified of the solicitation. One proposal was received, and six options were evaluated.

The Evaluation Committee; which consisted of the Risk Management Consultant, Workers’ Compensation Coordinator, and the General Counsel; reviewed the responses and recommended awarding the Excess Workers’ Compensation Insurance contract to Roach, Howard, Smith, & Barton for an annual premium of $59,347. The Board of Trustees moved to award the contract to Roach, Howard, Smith, & Barton.

Board Awards Contracts for Temporary Staffing Needs

Temporary Staffing Services are used district wide and total expenditures are estimated to be $60,000 which exceeds the bid threshold of $50,000 annually. Bid specifications were developed, advertised, and the resulting bids were evaluated utilizing best value criteria as established within the specifications.

A request for proposal was advertised, and 796 vendors were notified of the solicitation. A total of nine proposals were received.

Following a recommendation by the Purchasing Department, the Board of Trustees awarded contracts to the following vendors:

  • AED Staffing (8000 S. Hampton Road, Dallas, TX)
  • BridgeWork Partners (P.O. Box 703853, Dallas, TX)
  • Diskriter, Inc. (2840 Library Road, Suite 300, Pittsburgh, PA)
  • Eli Daniel Group (1333 W. McDermott Road, Suite 200, Allen, TX)
  • Results Staffing (1555 W. Mockingbird Lane, Suite 216, Dallas, TX)
  • Spur Employment, Inc. (200 West Side Square, Suite 205, Huntsville, AL)
  • Taylor Smith Consulting (8585 N. Stemmons Freeway, Suite 140-M, Dallas, TX)
  • The JPR Group (181 Maggie Drive, Mt. Gilead, NC)

Board Approves 2018 Tax Roll Resolution

The Allen ISD Board of Trustees approved the 2018 Tax Roll Resolution adopting the appraisal roll totaling $14,028,910,838 with the amount of tax levy due totaling $212,625,865. The Appraisal Roll is prepared by the Collin Central Appraisal District (CCAD) and was presented to the district on July 19. The CCAD also provides the appraisal roll to the Collin County Tax Assessor/Collector. The County Tax Assessor/Collector applies the tax rate to the appraised values, creating the final tax roll. The appraised roll valued at $14,028,910,838 along with the amounts of tax levy due totaling $212,625,865 constitutes the district’s tax roll for 2018-2019 fiscal year.

Board Approves 2018 Tax Rate

The Allen ISD Board of Trustees approved a 2018 tax rate of $1.55 (per $100 value), which is two-cents lower than the previous year. The tax rate of $1.55 is designated as follows: $1.14 for Maintenance and Operations and $0.41 for Debt Service; which is effectively a 4.5 percent increase in the tax rate.

Board Approves Construction Documents for Old Lowery/Dillard Project

In 2015, the Allen voters passed a $272 million bond authorization for Allen ISD. Within this bond, $15,199,663 was allocated for the construction of the new Dillard Achievement Center and demolition of portions of the Lowery Freshman Center.

An initial presentation of the schematic design for the New Dillard Special Achievement Center and Former Lowery Freshman Center Demolition was presented to the Board of Trustees on October 16, 2017.

Lee Lewis Construction, Construction Manager at Risk, prepared guaranteed maximum pricing based on drawings from Corgan Architects and proposals from various sub-contractors for the new Dillard Special Achievement Center and Former Lowery Demolition. The proposals were evaluated as to which sub-contractor would supply the best product, service, and price to the District. Based on the Proposals submitted, the Guaranteed Maximum Price (GMP) for the Dillard Special Achievement Center and Former Lowery Freshman Center Demolition will be $13,969,742.

The Board of Trustees approved the Construction Documents and Total Probable Cost of $15,807,926 which includes a GMP of $13,969,742 for the new Dillard Special Achievement Center and Former Lowery Freshman Center Demolition.

Next Board Meeting

The next regular meeting of the Allen ISD Board of Trustees is scheduled for Monday, September 24, 2018, at 7 p.m. at Allen City Hall.